We are seeking a proactive and organised Administration Officer to support our operations, purchasing, and maintenance teams on a part‑time basis. This role is ideal for someone with strong systems experience (SAP, Coupa/Ariba), excellent communication skills, and the ability to coordinate spare parts, orders, and documentation in a fast-paced environment.
This is a varied administrative position supporting the day‑to‑day running of the site. You will assist with purchasing, data entry, document control, reports, and general coordination tasks across operations and maintenance.
Key Responsibilities
- Create and process purchase orders through SAP and Coupa/Ariba.
- Assist with spare parts ordering, stock updates, and basic forecasting tasks.
- Read and interpret part numbers/BOMs/drawings to ensure correct items are requested.
- Provide administrative support to maintenance and operations teams (filing, scheduling, record keeping).
- Prepare weekly reports in Excel (stocklists, order status, ETA updates, supplier follow-ups).
- Liaise with suppliers for order confirmation, delivery updates, and urgent requests.
- Maintain accurate data entry and document control across systems and spreadsheets.
- Manage competing priorities and respond effectively in a high-pressure environment.
- Strong administration background with high attention to detail.
- Advanced Excel skills (pivot tables, lookups, basic analysis).
- Advanced using SAP (minimum 5 years).
- Experience raising orders and managing workflows through Coupa or Ariba.
- Ability to read technical drawings or part diagrams.
- Strong communication skills (verbal & written).
- Ability to multitask and remain calm under pressure.
- Experience in manufacturing, engineering, spare parts, or maintenance environments.
- Understanding of inventory or purchasing processes.
How to Apply
If you are an experienced Administration Officer with strong systems knowledge and you are available for part-time work (Mon–Wed ideal), we would love to hear from you.